REGULATIONS FOR THE 29th VALENCIA-TRINIDAD ALFONSO EDP HALF-MARATHON 2019
Article 1: Organizers
La S.D. Correcaminos is holding the 29th Valencia-Trinidad Alfonso EDP Half-Marathon on Sunday the 27th of October 2019.
Article 2 : Regulations
The 29th Valencia-Trinidad Alfonso EDP Marathon, a 21,097.5-metre road race through the city, will be open to everyone, whether they belong to the Federation or not. The race is also open to foreign athletes who meet the RFEA and IAAF regulations, providing competitors are 18 years old or over on the day of the trial. The urban circuit is a tarmac one and is certified by AIMS/RFEA, and all of the kilometre markings are shown on display panels. The trial is featured in the RFEA and AIMS International Calendar and has been awarded the IAAF Gold Label.
The Organisers reserve the right to close entries once the maximum number of competitors has been reached with a view ensuring sustainable growth for the event, quality, and the safety of all those taking part. To this end, public notification will be given when the last 1,000 running bibs are put on sale.
This trial forms part of the Royal Spanish Athletics Federation’s (RFEA) Official Calendar. By entering for the trial, the runner expressly consents to his/her data being ceded to this entity, the trial’s organisers, and Fundación Trinidad Alfonso (FTA) for the purposes of contracting Accident and Third Party insurance policies, as well as applying for a Day Licence and trial rankings. In any event, as provided for by Spain’s Data Protection Act, the applicant may exercise his/her rights of access, rectification, cancellation or opposition to the data held on him/her by writing a letter or sending an e-mail to the RFEA at: Real Federación Española de Atletismo. Avenida de Valladolid nº81 – 28.008 Madrid (Spain). E-mail: email@example.com and/or to Trinidad Alfonso Mocholí, Fundación CV (FTA) C/Poeta Quintana 1 bajo, (46003) Valencia (Spain), mail: firstname.lastname@example.org
Article 3: Start
The race will start at 9 A.M. and end at 11:42 A.M., the maximum official time for completing the race being 2 hours 30:00. No competitor will be allowed to complete the race beyond this time limit.
It is planned to have runners start the Valencia-Trinidad Alfonso EDP Half-Marathon in three waves in order to make things easier and safer for everyone.
- At 9:00 A.M., all athletes with accredited times up to 1 hour 45:59 will start in accordance with the order set out on the entry forms.
- At 9:06 A.M. all other runners with entry times between 1 hour 46:00 and 1 hour 59:59 will start.
- At 9:12 A.M. all runners with entry times of 2 hours and above will start.
The decision to have three waves of runners will not affect the proper timing of all athletes, no matter which wave they leave in. The Organisers reserve the right to establish additional waves as they deem fit for security, organisational, logistical or other reasons. Runners will be given sufficient notice of any such changes.
All runners reaching the Kilometre 10 mark after 10:25 A.M. on the 27th of October 2019 must hand in their race bib, abandon the race and/or board the Sweeper Bus because their projected completion time exceeds the time limit for the trial set by the Organisers (that is, 2 hours 30 minutes).
Times and Boxes
Article 4: Start Boxes
There will be 7 Start Boxes. These boxes will be arranged as follows:
- Yellow bib: under 1 hour 12 (Elite Men) and under 1 hour 20 (Elite Women)
- Green bib: under 1 hour 19
- Blue bib: under 1 hour 25
- Pink bib: under 1 hour 35
- Orange bib: under 1 hour 46
- Violet bib: under 2 hours
- White bib: 2 hours or over
To check which Start Box to assign you to, we check the information provided when you enter for the trial. Some of the details are automatically checked by looking up your results in earlier editions of our trials. In other cases, we ask you for further information through a URL or link to an accredited race in which you have chalked up a similar time (earlier classification in the 10-kilometre Race, the Half-Marathon, or the Marathon in the previous three years)
Without prejudice to the foregoing, all runners who enter the half-marathon with the aim of finishing the race in under 1 hour 46:00 must necessarily accredit their best time in a marathon, half-marathon, or 10-kilometre race in the last three years, using the means available for this purpose in the entry web site, or subsequently at the organisers’ behest.
Runners will have a locker service in the start/finishing areas, and there will be chemical toilets at the start and at Kilometre 10 of the circuit.
Article 5: Change of Box
5.1 A change is subject to the capacity of the requested box not being exceeded.
As a rule, we assign the box you request in your entry or in accordance with the time you accredit.
If you need to change box after to the initial registration accreditation process — whether because the time you submitted was wrong or does not reflect your best time — you can do so for a modest fee of €5 (levied for “Bib re-printing and management costs”.
5.2 If your time has improved since you entered for the trial, you can request a change of box free of charge. Note that you will need to provide a URL that accredits a faster time run subsequent to your entry.
Requests for a change of Box can be made online up until 1 October 2019 through our web site at “Request Change of Box”
5.3 If you have a time accredited for a faster BOX, you do not have to make any change given that you can start the race in a slower BOX, which you can access on the day of the trial. For example, if you are accredited for the ORANGE BOX, you can leave from the PINK BOX, the PURPLE BOX, or the WHITE BOX, as you wish, accessing any of these on the day of the race.
5.4 In general, from 2 October 2019 onwards, you can only make changes at The Runners’ Fair, whatever the reason may be. In this case, a fee of €15 will be levied for “Bib re-printing and management costs”.
Entries and Fees
Article 6: Entries
6.1 Entries will be accepted up until 23:59 hours on Monday the 23rd of October 2019 through the web Tickets.The organisers reserve the right to close entries should they deem fit for reasons of safety and to provide a better service to runners.
ENTRY PERIODS AND FEES
- From the 29th of October 2018 to the 30th of June 2019: €25 (*).
- From the 1st of July 2019 to the 30th of September 2019: €37 (*)
- After the deadline, from the 1st of October onwards: €50 (*) (Providing running bibs are still available)
(*) These prices do not include the Day License (€3 obligatory fee) for runners who do not have a valid Spanish (RFEA) license, a license of the Valencia Autonomous Region (FCVA) or the ‘Corredor Plus’ runners’ card.
In any event, entries will be closed when the ceiling for runner numbers has been reached. This is to ensure sustainable growth in the size of the event and to ensure both quality and safety criteria are met.
The organisers will provide notification when the last 1,000 race bibs are put on sale.
At The Runners’ Fair (25th and 26th of October), entries will be accepted providing race bibs are still available.
The only details that the Organisers will take into account in the classifications in whatever category will be those provided by each runner on his or her entry form.
Runners entering before 30/06 are guaranteed their chosen shirt size. From 30/06 onwards, the choice of shirt sizes will depend on what is in stock. The stock and information on sizes will be provided on entry. Use the following link for information on sizes
6.2 Club entries
To be eligible in the team category, in addition to each runner filling in his or her entry form, a team entry form must also be filled out, listing the runners making up the team and the team’s club manager before the 9th of October 2019. This information must be sent to HERE by said deadline.
6.3 Entries by handicapped runners:
All handicapped runners falling within one of the 4 special categories, will be given a 50% discount on the entry price, bearing in mind the dates and prices given above.
To compete in one of the four special categories (wheelchair, functionally handicapped, sensorially handicapped, mentally handicapped), the entry must be made through FESA (Federación de Deportes Adaptados de la Comunidad Valenciana) [Valencia Federation for Special Sports Categories], whose contact e-mail is: email@example.com, and whose telephone number is (+34) 963 465 726. FESA has the expertise, knowledge and experience to ensure handicapped sportsmen and sportswomen are placed in the right categories.
All athletes who, for any reason, cannot make their entries through FESA, will not be classified in any of the four special categories for handicapped participants and will not be eligible for a discount.
Each blind or visually impaired athlete (B2) who so requires shall be entitled to be accompanied by a guide whose entry will be completely free. Such entry may only be made through FESA. Only one guide can be allocated to each blind or visually impaired athlete.
6.4 Entries are made through the official web site: https://tickets.valenciaciudaddelrunning.com/ (Providing there are still running bibs available).
The web site Tickets managed by S.D. Correcaminos (running club) — SDC — is the sole official online distributor authorised to make entries for the trial. We therefore strongly urge you not to attempt to enter for the trial and/or acquire running bibs on web sites other than the official one.
The organisers shall not be liable for entries made through Third Parties. SDC thus makes no warranties as to the reliability, veracity, or suitability of entries made through Third Parties and has no obligations to furnish information on the availability of entries, stocks, and/or prices in this connection.
No rights are recognised in connection with guarantees, cancellations, and changes covered in these Terms and Conditions should the entries be unofficial and/or not have been obtained through SDC and/or this web platform Tickets
The foregoing provisions are without prejudice to the entries made through official tour operators and that are included in package holidays. In any event, such tour operators will redirect users to this, the web site of the authorised distributor, to make the entries.
Article 7: Changing the runner’s name
The option of changing the runner’s name or bib/chip through our entry web site can be found in the section titled “Request change of runner”.
- The deadline for making such requests is the 1th of October 2019.
- Once the runner has requested the change of name, there is a period of 3 days to complete the new entry.
- Fee: €5, which will be paid by the new runner.
The Organisers reserve the right to modify the method for making runner changes.
For legal and sport reasons, especially concerning security, runners are strictly forbidden to sell/lend/give their bibs to other runners unless they first obtain written permission to do so from the Organisers. Should the Organisers learn of such infractions before the race, they will cancel the race bib involved, rendering it invalid for the competition. Unknown persons taking part in the race both threaten safety and distort the classifications. Accordingly, the Organisers will note the details of anyone making their bibs available to others and ban them from entering trials in the following 4 years. The Organisers will also inform bodies holding other marathons, half-marathons, and 10-kilometre races of the irregularities committed. In the case of athletes who are members of the Royal Spanish Athletics Federation (RFEA) and the Valencian Athletics Federation (FACV), these bodies will also be informed of said infractions so that appropriate measures can be taken.
The Organisers reserve the right to: (1) prevent the future entry of those athletes who are disqualified because they failed to fully complete the 21,097 metres of the course; (2) inform other race organisers of said disqualification.
Article 8: Refund insurance policy
There is a comprehensive refund insurance policy which guarantees an 80% refund of the entry fee. Runners wishing to contract this policy may do so during the entry procedure.
Nevertheless, one can also request a refund of the entry fee in the event of injury providing medical certification is submitted for such purpose. The request can be made on our entry web site under the section “Request withdrawal because of injury”.
- The entry fee will be refunded in full in the event of injury or illness providing the runner submits a medical certificate with the corresponding diagnosis.
- The deadline for making an application for a refund and submitting the requisite medical certificate is the 1 of October 2019, after which no application will be accepted.
- The refund will be made through the same payment method used to make the entry (payment by debit/credit card or bank transfer) as soon as the medical documentation has been verified.
9.1 Our web site incorporates checks to avoid mistakes such as duplicate entries for a given race. In the event of duplicate entries, the earlier entry will be cancelled and a refund made. A fee of €5 will be applied to cover the costs entailed in managing duplicate entries.
9.2 The refund of an entry made with the ‘Regala’ (‘give a present’) product will be made electronically in a Running Card (+ info), which the runner can use in whole or in part for future entries and/or the services provided by future editions of the Valencia Half-Marathon, the Valencia Marathon and/or the 10-kilometre Valencia Trinidad Alfonso Race.
Article 10: Bibs and chips
Bibs and chips will only be handed over at THE RUNNERS’ FAIR on Friday the 25th and Saturday the 26th of October give 9 A.M. and 9 P.M.
10.1 If the runner cannot pick these up in person. he/she must authorise someone else to do so by presenting the requisite documentation through the self-management area. Bibs will not be handed over to those who do not comply with these requirements.
10.2 In order to facilitate the pick-up of bibs not collected at The Runners’ Fair, the Organisers will give runners/authorised persons the option of picking up bibs (without runners’ bags) from a point next to the lockers on the Sunday on which the trial is held. This pick-up point will be open from 7:30 to 8:30 A.M. (Note that an original National Identity Document or Passport must be shown).
Categories, Prizes and Trophies
Article 11: Categories
Men’s and Women’s Categories in the 29th Valencia-Trinidad Alfonso EDP Half-Marathon are as follows:
|UNDER 20||18 and 19 YEARS|
|UNDER 23||20, 21 and 22 YEARS|
|M35 / W35||35-39 YEARS|
|M40 / W40||40-44 YEARS|
|M45 / W45||45-49 YEARS|
|M50 / W50||50-54 YEARS|
|M55 / W55||55-59 YEARS|
|M60 / W60||60-64 YEARS|
|M65 / W65||65-69 YEARS|
|M70 / W70||70-74 YEARS|
|M75 / W75||75-79 YEARS|
|M80 / W80||80 + YEARS|
- Minimum age on the day of the trial: 18 years old
- Years completed on the day of the race.
- All ages shown are those on the day of the trial.
11.2 There are four categories of handicapped male and female athletes:
Athletes in wheelchairs:
1) Athletes in wheelchairs that are not fitted with drive-assistance through mechanisms or gears. Athletes are only allowed to push their wheelchairs with the aid of the wheel ring. Hand bikes are excluded from all competition categories given that these vehicles are solely valid for cycling events, not for athletic ones.
2) Functionally handicapped (persons with physical disabilities, cerebral paralysis and cerebral lesions)
3) Sensorially handicapped (blind, deaf)
4) Mentally handicapped
There will be three trophies for each category and gender.
11.3 Athletes in wheelchairs, hand bikes or similar are strictly forbidden from overtaking the Local Police vehicle opening the way for the race. Those failing to observe this rule will be automatically disqualified from the trial. Any athlete disobeying this instruction shall do so at his/her own risk and shall not be covered by the insurance policies contracted by the Organisers.
Article 12: Trophies
Trophies will be awarded to the first three runners in the general classification and in all the categories.
12.1 Team Classification:
Trophies for the first three TEAMS, summing the times achieved by the first three athletes from the same federated club. To be eligible in the team category, in addition to each runner filling in his or her entry form, a team entry form must also be filled out in accordance with Article 4 of these Regulations (TEAM ENTRIES), listing the runners in the team and giving details of the club manager.
12.2 All of the trophies that are not collected on the day of the trial will be held by the Organisers. Trophies that have not been collected from the club by the 6th of November will be disposed of.
Article 13: prizes
13.1 There are the following cash prizes:
For Spanish athletes, with RFEA licence:
To be eligible for these cash prizes, runners must have achieved a time of under 1:06:00 for Men and under 1:15:00 for Women. Runners who set a time between 1:06:00 and 1:10:00 for Men and between 1:15:00 and 1:25:00 for Women will receive 50% of the corresponding prize amount. Runners with a time of over 1:10:00 for Men and over 1:25:00 for Women shall not receive any cash prize.
The prizes for the General Classification and that for Spanish athletes are cumulative.
All cash prizes will be subject to the retentions stipulated by the Law. The net amount will be paid by bank transfer or cheque once the RFEA times and doping test results have been officially released.
13.2 Prizes for setting trial records and Spanish records
For setting new world records (58:01 in men, 1h04:51 in women), there will be 70,000 euros. If the new world record is below 58:00 (men) or 1h04:30 (women), the prize will be endowed with an additional 30,000 euros (100,000 euros in total).
To overcome the record of Spain (59:52 in men and 1h09: 51 in women) will be paid 3,000 euros.
The organisation will require the full restitution of an athlete’s financial prizes if the IAAF cancels their sporting results due to a doping sanction resulting from the testing following the event, or even later due to an anomaly in the Athlete’s Biological Passport, regardless of whether the athlete tested negative in the race’s specific anti-doping tests. Any athlete, or IAAF Manager, who accepts an economic prize at the Trinidad Alfonso EDP Valencia Half Marathon automatically accepts this condition, which aims to ensure equal opportunities, cleanliness and health in athletics.
Notifications and other considerations
Article 14: Time controls
Article 15. Infringements and disqualifications
15.1 Runners who are not entered for the race or who are not wearing the official bib and chip will be denied access. This measure is to uphold the rights of those runners who comply with the regulations. Unauthorised vehicles will be forbidden access to the circuit in the interests of runners’ safety. The Trial Judges and the Organisers reserve the right to disqualify any runner if they deem fit. Reasons for disqualification include: (1) not wearing one’s bib in a clearly visible manner; (2) altering the bib and/or lending/giving it to another person; (3) changing the details given to the Organisers and/or Arbitrating Judge concerning the runner’s National Identity Document/Passport and/or Federation status; (4) not running the whole race; (5) being in poor physical shape; (6) not providing the requisite documentation; (7) failure to meet any other FACV, RFEA, or IAAF norms and regulations.
IAAF Federation members are required to compete in the running strips of their clubs and may be penalised if they fail to do so.
Disqualified runners shall not be eligible for prizes and trophies.
15.2 Given the serious prejudice to both the race organisation and runners caused by those infringing the trial regulations or other rules, the Organisers reserve the right to take any measures permitted by Law that they deem fit. Accordingly, civil, penal, or administrative action may be taken against infractors.
Infractions that may give rise to such action include: (i) not being entered for the trial and thus not possessing a running bib/chip for the race; (ii) competing with someone else’s running bib/chip (without having officially changed the name or hiding the name); (iii) competing with a running bib/chip other than that officially approved for the trial; (iv) competing with a fake running bib/chip (photocopied document or that imitates the bib). These are illustrative examples only and are not exhaustive. The Organisers may take legal action against infractors for other violations.
Both infractors and those collaborating in facilitating violations shall be identified as ‘delinquent runners’.
Those identified as ‘delinquent runners’ by the Organisers on the day of the race shall be detained, identified, and expelled by the trial security staff in the exercise of their powers. Those detained shall be identified, photographed, etc. with a view to taking legal action against them as may be deemed appropriate.
Should the infraction become known after the trial, appropriate measures shall be taken by the Organisers when they become aware of the facts.
’Delinquent runners’ shall be notified of hearings to ascertain their liability and so that they can make their case.
Article 16. Course
Article 17. Medical Services
All of the runners entered in the race are required to fill in the following information on the back of their bibs: full names; emergency telephone number; any medical conditions (allergies, special care requirements); special medical treatment; blood group.
Article 18: Doping tests.
Given that the event is included in both the FACV and RFEA calendars, runners may be required to take doping tests.
All runners who have been selected for this test and who refuse to take it shall be automatically disqualified from all categories and shall not be eligible for any of the prizes. A formal complaint may be lodged with the RFEA concerning said refusal for the Association to act as it deems fit. Athletes who have passed the test and are eligible for a cash prize must wait for the official test results before they can receive the prize.
Article 19: Unauthorised vehicles
Article 20: Complaints
Terms, Disclaimers, and Data Protection
All race participants, by virtue of entering for the trial, hereby state that they understand and accept these Regulations, Waivers of Liability, and Data Protection provisions. Should any dispute arise regarding their interpretation, that of the Organisers shall prevail.
By entering for the trial, the runner hereby states the following:
“I take part in the trial of my own free will and I fully understand the difficulty of a race of this kind given both the distance run and technical considerations. I hereby state that I have sufficient technical knowledge and experience of the race and that I am physically and mentally fit to run in the trial.
I hereby statethat I am in excellent health to take part in the 299th Valencia-Trinidad Alfonso EDP Half-Marathon, and have good grounds for believing that my physical and mental state make me fit to run the race. I have passed all requisite medical examinations and that these have ruled out any disease, pathology, injury or other health problem that would make taking part in the trial risky. If my state of health changes, I solemnly undertake not to compete in the trial.
During the competition, I shall do my utmost to help the Organisers prevent personal accidents. I also undertake to act properly and not to endanger my health or that of others. I accept the rules set out in the REGULATIONS FOR THE VALENCIA-TRINIDAD ALFONSO EDP HALF-MARATHON 2019, security protocols and other guidelines set by the Organisers.
Furthermore, in the light of the foregoing I hereby exempt the Organisers, sponsors, and/or other participating institutions of any liability for any accident or injury which I may suffer before, during, or after the trial, renouncing any legal action against said parties.
I hereby authorise the Organisers to use photographs, videos, and any other kind of audio-visual material on me for advertising purposes. I accept publication of my name in the race classification, in the media and/or the Internet, renouncing any payment, compensation, or reward in this connection.”
Article 22. Agree
On entering for the Valencia-Trinidad Alfonso EDP Half-Marathon, runners expressly agree that: S.D. Correcaminos [running club] as main collaborator in the event, Fundación Trinidad Alfonso Mocholí de la Comunitat Valenciana [sports foundation] and any other Sponsor and/or Collaborator in the trial, whether acting on their own behalf or through Third Parties, may use images of competitors taken during the trial in the form of photos, videos and in whatsoever other medium as well as runners’ personal details, for dissemination through any medium (Internet, advertising, etc.), said consent being without time limitation. Said dissemination shall be for sport, advertising, and commercial purposes bearing on the event.
The list of results will be published on the web site.
In accordance with the provisions of Spain’s Data Protection legislation, we hereby inform you that:
|Organisers’ details||Sociedad Deportiva Correcaminos (G-46197893) C/Arzobispo Fabián y Fuero 14 bajo, (46009) Valencia (Spain) firstname.lastname@example.org|
|Main Collaborator’s details||Trinidad Alfonso Mocholí, Fundación CV (FTA)|
C/Poeta Quintana 1 bajo, (46003) Valencia (Spain)
|The purposes of gathering personal data||Management of entries, results, race organisation, box management.|
Management of race sponsors and of the information they wish to convey to runners.
Insurance policies for the trial, RFEA licenses, and so on.
Dissemination of the Race both before and after the event.
|Legitimation||Execution of the Runner’s Contract|
The data will be provided to the Royal Spanish Athletics Federation (RFEA) for executing The Runner’s Contract, and to MAPFRE as the insurance company, and to banks.
Runners can receive information from the Sponsors through the Organisers.
|Runners’ Rights||You can contact us (by letter, e-mail, etc.), making sure to accredit your ID (DNI) if you do so. You have the right to:|
– know whether we process your personal data and to access/rectify/cancel/erase/oppose the data we hold on you and our processing of it.
– data portability
– to exercise your rights before Spain’s Data Protection Agency (Agencia Española de Protección de Datos — AEPD)
|Notifications||The Organisers use the following notification methods, all of which are equally valid: e-mail, mobile phone, any other mobile or web application (such as WhatsApp, Line, Telegram).|
|Sponsors||The Trial’s sponsors/collaborators may send you advertising materials through the Organisers, despatching this to the e-mail you give us. You many consult the names of our sponsors/collaborators on our web site. The Organisers shall not send your contact details to sponsors/collaborators unless you expressly authorise otherwise.|